Indexing a Document

By refering to index topics using index marks in your document, you can use PageStream to automatically create an index for your document. The typical content of an index starts with a title, then alphabetic headings with index topics and the pages those topics will be found on and any references to similar topics.

To add an index topic: Choose Index Topics from the Define submenu in the Edit menu to display the Define Index Topics dialog box. Click New Topic. The Insert Index Topic dialog box will appear. Enter the new index topic into the Topic text box. Click Insert. Click Done to close the Define Index Topics dialog box. Note: Index topics can also be added automatically when inserting index marks into the text.

To edit an index topic: Choose Index Topics from the Define submenu in the Edit menu to display the Define Index Topics dialog box. Choose the index topic to edit from the Topics list box. Click Edit. The Insert Index Topic dialog box will appear. Enter the new index topic into the Topic text box. Click Insert. Click Done to close the Define Index Topics dialog box.

To delete an index topic: Choose Index Topics from the Define submenu in the Edit menu to display the Define Index Topics dialog box. Choose the index topic to delete from the Topics list box. Click Remove. The index topic, it's cross-references and index marks will be deleted. Click Done to close the Define Index Topics dialog box.

To add a cross-reference to another index topic: Choose Index Topics from the Define submenu in the Edit menu to display the Define Index Topics dialog box. Choose the index topic to add a cross-reference to from the Topics list box. Click New XRef. The Edit Index XRef dialog box will appear. Choose the new index cross-reference from the XRef pop-up menu. Click OK. Click Done to close the Define Index Topics dialog box.

To edit an index cross reference: Choose Index Topics from the Define submenu in the Edit menu to display the Define Index Topics dialog box. Choose the index cross reference to edit from the Topics list box. Click Edit. The Edit Index XRef dialog box will appear. Choose the new index cross-reference from the XRef pop-up menu. Click OK. Click Done to close the Define Index Topics dialog box.

To delete an index cross reference: Choose Index Topics from the Define submenu in the Edit menu to display the Define Index Topics dialog box. Choose the index cross-reference to delete from the Topics list box. Click Remove. Click Done to close the Define Index Topics dialog box.


To insert an index mark: Select the Text tool from the Toolbox and place the insertion point where the index mark will be inserted. Choose Index Mark from the Insert submenu in the Type menu. Choose a predefined index topic from the mini pop-up menu, or enter a new index topic into the Topic text box. Click Insert. Note: A new index topic entered will be added to the list of defined index topics. Index topics can also be predefined using Define Index Topics from the Define submenu in the Edit menu.

To delete an index mark: Choose Index Topics from the Define submenu in the Edit menu to display the Define Index Topics dialog box. Choose the index topic that the index mark references from the Topics list box. Click Marks. The Index Topic Marks dialog box will appear. Choose the index mark to delete from the Marks list box. Click Delete. Click OK. Click Done to close the Define Index Topics dialog box.

To create an index: Select the Text tool from the Toolbox and place the insertion point where the index will be inserted. Select Index from the Generate submenu from the Edit menu to display the Generate Index dialog box. Enter a title for the index in the Title text box. Select Include Headings to include alphabetic headings. Select Include Empty Headings to include headings which have no corresponding index topic entried. Select the language from the Language pop-up menu. The language controls the headings and their order. Select a paragraph style for the title, headings and topics from the coresponding Title, Headings and Topics pop-up menu or enter them in the text boxes. Select Insert to generate and insert the index at the current text cursor position. Click OK to save the settings without inserting the index.


 

Indexing a Document  Sub-Section  url:PGSuser/largedocpub#index
  created:2006-04-15 22:11:58   last updated:2006-07-26 11:33:15
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User Contributed Comments For Indexing a Document
Gary Lee Smith wrote...2006-05-22 12:01:45

It seems you must use the default tag names and in a new document these tags with these names must be defined, if not already defined. The index will be created without their existence, but may not be formatted the way you want.
Also, it seems that once the tag names are changed and saved, the tags will not be applied, even though the names might be present. After restoring to the default names, the tags will not be appled, or if so, they will not be effective. Avoid changing the default names.

User Contributed Comments For Indexing a Document